As part of the expansion of our University’s successful activities, we are seeking to appoint a Personal Assistant to the Rector (Full Time).

Duties and Responsibilities

• Manage the Rector’s calendar, schedule meetings, and coordinate appointments.
• Provide high-level administrative and office management services to the Rector.
• Handle the Rector’s correspondence, prioritising and responding as appropriate.
• Prepare letters, documents, reports and presentations using software packages.
• Organise and service meetings, including preparing agendas, taking minutes and ensuring follow-up on action items.
• Maintain effective electronic filing systems and ensure confidentiality of sensitive information.
• Liaise professionally with internal departments, external partners, and stakeholders on behalf of the Rector.
• Collaborate closely with the Rector’s Executive Assistant and other University staff to support the smooth operation of the Rector’s Office.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent organisational and time-management skills, with the ability to prioritise under pressure.
• Strong written and verbal communication skills in English and Greek.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and online tools.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and as part of a team.
• Positive and outgoing personality, with strong sense of duty, responsibility and reliability.

Gross annual salary: €17,000

Our package:

• 25 days of Annual Leave
• 13^th Salary
• Provident Fund Scheme
• Maternity/ Paternity Scheme
• Discounted tuition fees opportunities for educational development for all staff member and their family members/ Scholarships
• Free Access to the University Sport Facilities
• Professional and Personal Development Opportunities

Job Description and Person Specification can be obtained from here.